Marlow Riders Annual General Meeting 2020
Minutes Location: Zoom
Date: Monday 4th May at 7:30pm
Apologies We had one apology from Andy Stearn
Attendees 39 people attended via Zoom
Approval of last year’s minutesIt was noted that the AGM minutes are normally published on the website. Due to a change in supplier there has been a gap in their being available, but this will be rectified shortly
Chairman’s Opening Remarks
- Our club continues to go from strength to strength with record membership, now at just under 375
- Our finances continue to be very healthy, enabling increased investment in training and social events for our members as well as significant contributions to local charities
- Safety continues to be a focus and the club has held a number of “Ride Leader”, “Group Riding” and “First Aid” courses
- Our Red Kite sportive continues to be one of the most popular in the country with over 700 entrants
- Our Sportive was again very successful generating £21,000 for our nominated Charities – Wheels for All, Wycombe Homeless, Young People with Dementia, Thames Valley Air Ambulance and Marlow Sports Club. The total amount raised for good causes over the eight years since the inaugural event now exceeds £70,000
- Accounts for the year ending 31st March 2020 have been finalised and approved by the committee
- 2020-21 Budgets for the Club and 2020 budgets for the Red Kite Sportive have been approved by the committee subject to impact of extension of membership period and the ability to host the RKR sportive
Reappointment of Marlow Riders Committee Members
As no new nominations were received, and all current committee members are happy to continue in their current roles., there will be no change in the committee. The roles are filled as follows:
- Chairman: Chris Heath
- Captain: Ken McCrorie
- Vice Captain: Jane Eastman
- Vice Captain: Russell King
- Treasurer: Rob Allan
- Members Rep: Jonathan Smith
- Red Kite Director: Graeme Badenoch
- Club Secretary: Elaine Iley
Special thanks to Jacky Harding for her excellent contribution over recent years as Club Treasurer
Covid-19 ‘Special Fund’
The chairman asked for approval for the MR committee to allocate up to £4,000 of the club’s ‘excess funds’ to local charities and good causes supporting local people affected by Covid-19. We received 21 votes in favour and 1 against in advance and 39 votes in favour during the AGM. So of those who voted we had 60 for and 1 against carrying the vote for.
Red Kite Sportive
Highlights from 2019 Red Kite event
- Most successful year ever, generating £21k for five local charities: Wheels or All, Thames Valley Air Ambulance, Young People with Dementia, Wycombe Homeless and Marlow Sports Club
- up from £13k in 2018, £9k in 2017 and £9k in 2016
- Over £70k raised for local charities to date!
- 117 volunteers
- 666 riders, out of 761 entries (also our highest to date)
Plans for 2020 Red Kite event
At the current time the Red Kite Committee are planning for the Red Kite Ride to
go ahead, but watching the guidance from the Government and British Cycling to see if we can hold an event with over 500 people in September. The decision will be made in June as this is when costs will be incurred if it is cancelled at a later point.
- Sunday 6th September 2020
- Ninth running of Red Kite Ride.
- Three routes remain as per last year: Challenge 100, Classic 80, Country 50
- 5 Charities: Samaritans Slough, Windsor & Maidenhead, Thames Valley Air
Ambulance, Wycombe Homeless Connection, Younger People with Dementia
and Marlow Sports Club
- Price increased to £35, with early bird discount of £30 up until 1st April
- Entries launched on 25th February
- Entry limit 800 as last year – 77 entries so far – marketing of the event is
essentially on hold due to current situation.
- Record revenue generated of £22,709.
- £14,920 Membership Fees
- £ 7,108 Club Activities & Social Events. Net contribution of £595 by the
club to the events.
- £ 681 Leisure Kit sales
- Marlow Sports Club payments £4,750 (Includes £2,000 towards Bar
- Net surplus for the year of £4,204
- Record Charitable Donations made of £17,250 to local and national charities
- Record revenue generated of £35,062. The beautiful weather helped support a
- £25,264 Entrance Fees
- £ 1,836 Event catering with a net contribution of £994
- £ 4,930 Raffle tickets with a net contribution of £4,567
- £ 1,414 Sponsorship & Donations. Thank-you to BMW, Drummond Clinic,
Gordon’s Solicitors and Poggenpohl
- £ 1,618 Other revenue. Red Kite Cycle kit profit, car parking, massage and
- Marlow Sports Club payments of £5,000 (Charitable Donation £1,250, Venue Costs £3,750)
- Net surplus in the year of £987 – to be donated to the nominated charities
- It was highlighted that Membership of the Club shall be open to anyone
interested in the sport on application, regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs.
- We are an inclusive club, and about a 30% of our members are female.
- The club has a strong loyal membership base with circa 80% renewing each year.
- Promote the enjoyment of safe cycling through ongoing training and coaching for our members
- “Ride Leaders”, “Group Riding” and “First Aid” courses. More ride leaders are always needed.
- Educational Talks on Nutrition, Exercise and general Health & Wellbeing
- Bike maintenance, puncture repair & route planning workshops
- Provision of free helmet tags and foil blankets
- Cap membership for the foreseeable future at 375, in order to …
- Retain the ‘one club’ feel
- Ensure we have the appropriate number of Ride Leaders to ride safely
- Remain within the capacity of our coffee stop venues
- Actively encourage member participation in a wide variety of club social events
- Continue our important support of local charities
- Organisers are still hoping this event will go ahead on 16th August
- Marlow Riders have been granted 4 team entries with 4 riders per team
- 1 ladies team, 1 mixed team, 2 mens teams
- A club ballot will be drawn on 22nd May
- This is open to all members – apply to email@example.com
- Entries are made directly to Ride London and must be paid for by 26th June
- It was flagged that members should enter at their own risk as the consequences of event cancelation are unknown.
Financial Highlights 2019-20
Details were shared of the Income and Expenditure of the club and the budget for 2020-21 was shared. It was noted that this was subject to change due to the Covid 19 situation.
The full financial report is available to members by contacting the Treasurer on firstname.lastname@example.org or contacting the club via the website.
Ride London 2020
One of the members asked if their health or fitness meant they needed an ebike would they be able to join club rides.
The chairman clarified the requests of this sort for experienced club riders would be dealt with on a case by case basis, but it was felt this would be generally acceptable.
The club would not normally permit someone who was not already a member to join with an ebike as their mode of cycling. This is due to the concern that it could attract inexperienced riders with fast bikes who are not used to riding in groups – thus could potentially increase the risks of accidents.
Use of club funds
It was confirmed that the committee intend to reduce the club’s reserve fund to a more appropriate level of around £12,000 – £15,000. The process of evaluating how to use the ’surplus funds’ will be done after we know if the 2020 Red Kite sportive will be going ahead or cancelled.
It is anticipated that the surplus funds will primarily be used for the benefit of members and to support local charities. Members will be consulted during this process.
One suggestion on the AGM was made to use excess club funds for giving free yoga or spinning classes over the winter.
Red Kite Cancellation ideas
A suggestion was made if the Red Kite is cancelled to encourage riders to do a solo Red Kite route for charity. To be discussed by the Red Kite Committee if they have to cancel.
The chairman thanked everyone for their attendance and the AGM was closed at 20:15.